The Human Resources (HR) department of a company is responsible for the well-being, loyalty, and productivity of its workforce. Shouldering this responsibility is both effort and time-intensive considering the vast scope of the different HR functions. HR is also in-charge of volumes of data that need to be collected, processed, stored and retrieved as a part of regular operations.
The adoption of technology, however, is actually making it easier for Indian organizations to improve the effectiveness of their HR practices in several ways. Either as standalone units or an integral part of an enterprise, the software has become quite popular in recent times. With HR software now available as cloud-based Software-As-A-Service, the otherwise slow and tedious processes get faster and more efficient.
Let’s take a look at how HR-tech enables companies to tackle Human Resource functions smoothly.
From sourcing manpower and screening online applications to scheduling interviews and selecting the right candidates, the entire recruitment process to fill vacant positions is a challenging task when taken up manually. But with Ai-enabled software to the rescue, the in-house HR team will be able to handle most of these regular tasks with relatively lesser effort and more accuracy.
They can have access to a vast resource pool of qualified/experienced candidates from which the software itself can short-list suitable hires based on specific criteria. Scheduling preliminary interviews and the final personal interview too is made relatively faster and simple.
Identifying training needs and aiding the professional development of employees is yet another HR function that can be handled efficiently when all training records are maintained in a digital format. From inducting new employees into the work culture of the organization, to identifying and bridging skill caps of candidates for additional responsibilities/promotions, it is easy to organize or sign up employees for the right training programs without much hassle.
Use of Learning Management Systems (LMS) to impart training and record performance has not only made it easier for the staff to enhance their skills and hence career opportunities but also for employers to track and recognize their progress. LMS based Corporate Training has enabled and motivated self-paced learning, making the process more efficient and effective. In fact, companies no longer need to scout for experienced talented resources to fill vacant positions. They can choose to suitably train the cream of their talent to take up a more complex/additional role as they progress through the ranks of the organization.
Assessing employee performance and rewarding them most often turns out to be a tedious process. Annual appraisals based on performance data are of immense help when superiors are requested to explain their feedback/performance rating. Justifying/ recommending promotions also get easier when there are records that vouch for employee performance.
Contrary to subjective assessments and standards, software today can be configured to evaluate performance based on project/assignment data available in the system. As much of analysis is automated based on recorded data, performance appraisals and ratings hardly leave any scope for complaints.
Monthly payroll processing is a daunting, monotonous yet crucial routine, which the HR-tech software can tackle effortlessly. Be it a small company or a multi-national organization, processing payroll is tedious, when done manually. Manual errors or oversight in keeping attendance, advances, increments, income tax deductions are all bound to be quite costly when factored into payroll processing.
With digital data being available from all departments, processing monthly payments and even automatically crediting the amount into the employee’s bank account is no longer time or effort consuming. With the employee’s PAN number available with the company, IT deductions and payments too are automated at the end of the financial year.
With a major part of routine HR operations now automated, employees too are equipped with the necessary features to query attendance, performance and review, training material and other details via self-service portals or even mobile applications designed to access employee related HR data on the cloud. Online leave requests, time booking and work/test assignments, bills/receipt submissions and host of other facilities save a lot of time and effort that can be put to better use.
HR tech adoption (in the right manner) is a win-win for both the workforce and the organization. With all employee-related details electronically captured and stored securely, employee confidence in the system is bound to increase, cutting down on dissatisfaction, attrition rates and workplace disputes.
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